Please email emergency@artfestival.com (this is the preferred method of contact as it is monitored 24 hours per day) or call 954-649-1211 for EMERGENCY SITUATIONS ONLY after office hours or weekends!!! DO NOT CALL this number asking for your space number or directions.
Saturday, September 16th, 2017 as early as 3:30am
Cancellations must be received by Tuesday, July 18, 2017 to avoid loss of show fee. All cancellations must be in writing (preferably emailed) and submitted to the office 60 days prior to the event to be issued a credit (good for 2 years).
3 parking garages available for small vehicles, rates depend on garage selected. RV parking available at several RV parks.
10’x10’ – All work, display and storage will not extend beyond the assigned exhibitor space. Please keep storage off the sidewalks and walkways; we need them clear for handicap access. Important!! Please bring extra weights for your canopies in the event of unforeseeable weather. Generators must be less than 5.5 kW (5500 watts). If higher, the generator will be removed. Please note refueling of generators shall not be done within 20 feet of the tent structures. Flammable and combustible liquids must be stored at least 50 feet from the tent or canopy.
VA Sales Tax Rate is 6%
Space assignments will be posted on Thursday, Sept. 14th on ArtFestival.com.
Space requests must be received at least 2 weeks prior to the show; however, please remember this is only a request and not a guarantee.
-------> Important Message! <-------
Your booth display should match the booth display picture that was submitted with your Zapp application. There are no exceptions to this rule. If you have any display changes prior to the festival, you must resubmit your booth image for approval. If you add tables, bins, or change the look of your booth from your Zapp photos, you will be asked to remove the items that are not in your Zapp photos.
Set-up will begin on Saturday as early as 3:30AM. Between 3:30AM and 5:30AM you will only be permitted to unload onto the sidewalk by your space. This is a very tight set-up with narrow streets. After 3:30AM, you may set up your tent on the sidewalk. The purpose of this is to have an unobstructed set-up with no vehicles in the street. Once you are unloaded, please remove your vehicle from the show site and head to the designated parking areas below. All vehicles must be off the street at the show coordinator’s discretion which will be around 5:30AM. At around 5:30AM you will then be allowed to begin setting up your tent and fixtures. Please do not start any earlier than 5:30AM or it will slow down setup. If you arrive after 5:30AM, be prepared to dolly from a side street. Set-up must be complete by 9:15AM. Please be open for business by 9:30AM on Saturday and Sunday.
• If you have not arrived by 7:45 A.M. on Saturday, we will consider you a “no show” and you will be at risk of losing your space. We appreciate your attention to this matter. For the courtesy of others, please do not smoke near your booth or your neighbors’ booths for set up, breakdown or show hours. Please remember that you can only display the category that you were juried in for. For example, unless you were juried in for jewelry, you can't display jewelry. (Please refer to our rules and regulations list.)
• Please do not bring any oversized vehicles or RVs into the show site prior to the time designated on this confirmation. These are parking lots of active businesses. You will be asked to leave and run the risk of being towed. We have adopted a policy of ZERO TOLERANCE in this matter, as it puts our parking sites in jeopardy for future use when you fail to adhere to the rules.
Breakdown will begin at 5:00 P.M. on Sunday, but vehicles will not be allowed in until approximately 6:15 P.M. Sunday. The city regulations require that there will be no sales allowed after 5:30 P.M. This is a contractual arrangement with the City of Alexandria, they have asked the staff of HAE to enforce this instead of the police. ***ON SUNDAY, WE URGE EVERYONE TO PLEASE BREAK DOWN YOUR ARTWORK and BOOTH, BEFORE GOING TO GET YOUR VEHICLE *** PLEASE BRING YOUR VEHICLES IN AND OUT THE LEGAL WAY OF TRAFFIC. If there are still spectators walking around, vehicles will not be allowed in until the show coordinator gives the O.K. PLEASE BE CONSIDERATE AND LEAVE YOUR AREA CLEAN (I.E., CABLE TIES, GARBAGE, ETC.) Although security will be provided, we strongly urge you to take your items out of your booth on Saturday night. Your tent will stay up on Saturday night.
The Tent Guys is a full service tent rental company specializing in art tents and Pro Panel rentals. They eliminate the hard part of set up by taking care of the set up and break down of tents. Other services included with your rental are booth sitters, water deliveries, and on-site service for weather emergencies.
TENT WEIGHTS
For your safety, as well as your wellbeing and that of your neighbors’, your booth, display and art must be properly weighted and secured (40 pounds per leg is recommended). Please adhere to this policy, as Howard Alan Events’ staff and city Fire Marshals will be checking your weights periodically. Non-compliance may result in your removal from a show. PLEASE HELP US IN AVOIDING THIS FROM HAPPENING TO YOU.
A parking permit must be displayed in vehicle’s front windshield, identifying the artist. Failure to do this can result in the towing of your vehicle. Artist parking locations are listed below.
Daytime Parking
Very Important:
Absolutely NO PARKING on any side streets; you will be found and moved, so please, kindly do it right from the beginning.
Small Vehicles (Cars and Vans)
There are 3 city-owned parking garages that will accommodate cars and small vans and you can park overnight. Please see attendant on duty for times and fees for each lot. There is a fee for parking at these garages.
• 111 S Pitt Street, Alexandria, VA 22314
1 block south of King Street before Prince. Clearance is 6’6”
• 108 S Fairfax Street, Alexandria, VA 22314
The lot is located under Market Square at King and Fairfax. Clearance is 6’
• Lot on St. Asaph Street between King Street and Cameron Street
If you have a small van and a trailer, please detach your trailer and park in its own space. For those staying
Oversized Vehicles
• Lee Center, 1108 Jefferson Street, Alexandria, VA 22314
From King Street (show site), go west on King Street towards N. Lee St. Turn left onto S Henry Street/US 1-S. Keep right at the fork to go on S. Henry Street. Turn right onto Franklin Street. Turn left onto S. Fayette Street.
RV Parking
For overnight parking, please park your vehicle in your hotel or your motor homes at the following RV parks. (Please note these RV parks are approximately 20 miles away)
• Lake Fairfax Park
1400 Lake Fairfax Drive, Reston, VA 20190 (703)-471-5415
• Centerville Bell Run Regional Park
1100 Bull Run Drive, Centerville, VA 20122 (703) 631-0550
• Burke Lake Park
7315 Ox Road, Fairfax Station, VA 22039 (703) 323-6600
Navigational Address: 480 King St. Alexandria, VA 22314
Directions:
Show site is on King Street between Washington and Union Streets in Old Town Alexandria. (King runs perpendicular to the Potomac River and Union runs parallel to the Potomac). Alexandria is located off the Capital Beltway (I-95 and I-495) which encircles Washington D.C. Take exit 177-B off the Beltway and follow signs to the Visitors Center, which is located on King Street in the Old Town Historic District of Alexandria.
Hotel
For special discount rates, please access www.ArtFestival.com and click on the Festival Rates button. Feel free to share this with your customer/collectors too if they are traveling to a show, as this discount will apply to them as well.
Social media is an integral part of our event marketing plan. We encourage all artists and crafters to engage in our Facebook, Twitter, Instagram, Pinterest, LinkedIn, and Google+ pages. You can find links to these pages on the bottom of our website pages. Just look for the icons.
Currently, Facebook is our strongest social media advertising platform. Each of our shows is listed as separate events on Facebook. You will receive emails from our team periodically reminding you to post examples of your work. Be sure to take advantage of these opportunities, as many artists and crafters have found them to be very successful.
If you have any published articles, stories or blogs that you would like to share on the Howard Alan Events/American Craft Endeavors pages, please send the links to MalindaR@ArtFestival.com. For instance, if you and your art were featured on a blog site such as BoredPanda or Patch, or you have a video discussing your art process, we’d love to share it!
Also, join our Howard Alan Artist Facebook page for a place to exchange information, tips, goods, hotel, meal info and other forms of support with fellow HAE artists.
Exhibitor Gallery featuring a dedicated page for each artist.To be included, send a headshot, biography, and 3examples of your work to Malinda@ArtFestival.com. To view the exhibitor gallery, click here.
For every festival, we create an Artist Spotlight to feature one of our participating artists. This spotlight is shared in our show promotions, including email, social media, and our website. To view the artist spotlight, click here.
Art e-Festival is a new service that allows an artist to promote individual works on our website. Each piece of artwork is linked directly back to the artist and allows you to sell directly to the consumer. To view the online efestival, click here.
Resources available exclusively to our artist family include a printed full size wall calendar with due dates and schedule details, featuring artists from our shows.
Facebook photo albums for every show. It’s amazing how many patrons use this to contact our artists following a festival.
We offer a link to a professional hotel -clearing house that provides reduced hotel rates at hotels near many of our festivals. To view hotel information,click here.
------> Please email emergency@artfestival.com (this is the preferred method of contact as it is monitored 24 hours per day) or call 954-649-1211 for EMERGENCY SITUATIONS ONLY after office hours or weekends!!! DO NOT CALL this number asking for your space number or directions. <-------
We encourage you to call our office at 561-746-6615 or email info@artfestival.com with any questions, comments, or concerns. Thank you and we can’t wait to see you at the show!
