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HOW TO APPLY
ONLINE BALANCE PAYMENT
HOW TO APPLY
Howard Alan Events & American Craft Endeavors
Producer of the Nation's Finest Juried Art Shows and Craft Festivals
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All Howard Alan Events Art Festival Applications are now available through
Howard Alan Events is now a proud, paperless company! We hope you will join us in our endeavor to become paperless by applying through
. For assistance on set up and image preparation through Zapp you can call Larry Berman (412) 401-8100.
If you absolutely cannot apply through Zapplication and need a paper application please call or email Howard Alan Events with your information. (561) 746-6615 |
In order to be considered for any of our shows, you will need the following:
PHOTOS OF WORK: 3 images of your work. Please make sure these are good quality images, as you will be judged on what can be seen.
DISPLAY PHOTO: 1 image of your OUTDOOR display. Sorry indoor images are not acceptable. We must see your entire display including your white tent. If you are renting a tent from Tents 4 Events, you will still need to set up a 10x10 display to show us how you will display your work within the white tent. Tents 4 Events can be reached at (954) 675-7634
APFS/JURY FEE (non-refundable): Application-processing fee per each art show. $25 for all shows excluding Alexandria & Western Tour, which are $35.
SHOW FEE: Show fees are listed on Zapp. You can also contact our offices via e-mail or phone for the show fee of each show. Prices vary. Please note that show fees are paid after you receive your invitation to the show. Your show fee/deposit indicates you accepting the invitation and being placed into the show. We must receive either the deposit or show fee right away TO SECURE YOUR SPACE IN THE SHOW after your invitations are sent out.
RUSH/LATE FEES: Howard Alan Events has imposed rush/late fees on balances and applications RECEIVED within the cut off noted below. For Art Shows, balances and/or applications must be RECEIVED in our offices at least 30 days prior to the event or a $50.00 Rush/Late Fee will apply for each show. Please keep in mind this late fee will be imposed for EACH show that you apply to and/or for each balance payment received after the cut off date. This fee is in addition to any applicable jury fees and full show fees. This fee will be due prior to your participation in the show. Please apply and/or send in your balances with plenty of time to reach us, be processed by our jury and notify you before this deadline or the late fee will be imposed to your account. Please use good judgment when sending in to give a reasonable amount of time for the process to occur.
ARTIST STATEMENTS: We want to know about you and your work. Please include an artist statement on all zapplication applications.
IMPORTANT THINGS TO KNOW:
CANCELLATIONS: will be due in writing in our office AT LEAST 60 days prior to the show date. If deposit was only paid, the balance must be paid, prior to another show applied. So the balance must be paid 30 days prior to the cancelled show, or a late fee will be added on.
BALANCES: will be due in our office AT LEAST 30 days prior to the show date. The latest possible date the balance can be received to our office is given to you, for your records, on the back of your confirmation. If you are accepted, the remaining balance MUST be paid NO LATER than 30 days before the event or a $50 late fee will apply per show. If you are applying for a show less than 30 days before the event, the $50 late fee applies as well.
DEPOSITS: For most shows, a $50 deposit may be made in lieu of full booth fee ONLY if the event is more than 30 days away.
CONFIRMATIONS: If you are accepted, additional show information such as, lodging, parking, set-up times, directions, etc. will be included in your confirmation. You will receive this in your SASE and/or via e-mail upon the acceptance of your submission. Please review this information carefully as it includes important event details.
Application processing fees (APF) are non-refundable once received on Zapplication.
BALANCES/PAYMENTS: When paying your balance please note the name of the festival on your check or credit card form to assure payment is applied to the proper show. Also be sure to include your full name on the check to avoid confusion. Our database queries your last name, then first, not company name. We accept checks, cashiers checks, money orders, cash or credit cards (Visa, Master Card, Discover and American Express). Make all checks, money orders and cashiers checks payable to Howard Alan Events for Art Shows.
FIRST TIME EXHIBITORS: If you are a first time exhibitor or have not done a show with either HAE in at least 2 years and are applying within 30 days of a show, a money order, cashiers check, credit card or cash for all applicable fees are REQUIRED. (Please keep in mind this rule applies to when we receive your submission.) Show fees and/or deposits will be returned to you un-cashed if you are not accepted.
DEADLINES: We do not have deadlines for most of our shows. Therefore, please keep in mind shows may be open when you contact us, but are subject to close at any time. In order to avoid being shut out due to show closures, please submit early. We strongly recommend applying when the applications are released. We have no way of knowing when a show will close, as we receive many submissions a day and could prompt a shows closure without anticipation.
PROCESSING TIME: Please allow at least 6 to 8 weeks to process your zapplication from the date it is received. Please always try to apply as early as possible to make for a smooth process and to avoid late fees.
WAITING LIST: Once shows are closed, applications are still accepted for wait list. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. So if you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.
CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS, however, a credit (good for 2 years) will be issued if notification is made at least 60 DAYS prior to an ART show. Cancellations must be made in writing (email preferred) and received in our offices as per the dates outlined. Credits may be used toward the booth fee payment and expire after 2 years. Credits for HAE can only be used for HAE shows.
CANCELLATIONS: You are responsible for FULL PAYMENT of show fee if cancellation is made for any reason less than 60 days prior to event for ART shows. We understand that problems arise and everyone cancels for reasons beyond their control. However, please understand there are NO EXCEPTIONS to this rule.
WEATHER: All festivals are held outdoors and go on rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc. Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all. If it looks like it is going to rain, unfortunately, we will not call a show prior to the event. It will be at the show coordinators' discretion on site at the time.
CAREFULLY READ the rules & regulations before submitting:
We make every attempt to review all information contained within the pages of this website and at the time of posting all information is believed to be accurate and complete. We are not responsible for any typographical errors. If we find one to have been made, we will immediately fix as needed. Management has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary (i.e., show venue, parking locations, additional city licenses fees policies, etc.). Any changes will be disclosed to parties involved as soon as they become available to us. We will make every reasonable attempt via mail, e-mail or phone, as we feel best for confirmed parties. Thank you for adhering to all of our policies. They are in place to ensure a smooth process for all. If you have any further questions please contact our offices.
EXHIBITOR RULES AND REGULATIONS
The staff at Howard Alan Events and American Craft Endeavors would like to thank you for your participation in our shows. In order for you to help us make our shows the best they can be, we have established some rules and regulations. To participate in our events, you MUST observe the following…
♦ All work must be original, handcrafted, created and exhibited by the approved artist themselves. Kits, imports, and mass produced items will not be tolerated. This rule is strictly enforced.
♦ All categories shall be reviewed, juried and screened prior to your acceptance. Any media NOT approved during the application process that appears in your both at an event will be removed.
♦ All applications require 3 images of your work plus 1 image of your outdoor display. We will not process your application without a photo/slide of your outdoor display with the white 10x10 tent include in the image. INDOOR displays WILL NOT be accepted.
♦ Displays must be professional and aesthetically pleasing. All tents MUST be white and all racks MUST be covered. Handwritten signs and sale signs are strictly prohibited. Ribbons won from other shows may NOT be displayed. Please visit our website, www.ArtFestival.com, to view our display requirements and tips. The goal is to make your tent look like a “mini” art gallery.
♦ Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event you may be expelled from future shows.
♦ Please send a biography of you and your work. We like to have these on file for publicity opportunities.
♦ The APF fee is a $25 non-refundable application fee.
♦ For most shows, a fifty dollar ($50) deposit may be made in lieu of the full booth fee ONLY if the event is thirty (30) days away or more. If you are accepted into a show, the balance must then be paid for NO LATER than thirty (30) days before the event or a fifty dollar ($50) late fee will be applied to the balance and MUST be included in with the balance. If applying to a show close to the thirty (30) day cut-off date, it would be beneficial to include the full booth fee with the application. If you are applying for a show close or past the thirty (30) day cut-off date, please include the $50 late fee with the show fee.
◊ It is VERY important that you include the event name and date on your checks to avoid miscommunication.
♦ First Time Exhibitors: If you are applying with 30 days or less before an event, a money order or cashiers check is required for the show fee.
♦ For shows without deadlines, please keep in mind that the show(s) may be open when you contact us, but are subject to close at any time.
◊ Please allow 6 to 8 weeks to process your application once received in our office. You will not be charged a late fee if we received your application way in advance of a show, but you are not informed of your acceptance after cut-off date.
♦ WAITING LIST –Once placed on the wait list, the office will contact you as soon as we have an opening in the show. If called from the wait list, there is NO penalty if you do not accept the spot and your show fee will be immediately returned to you.
♦ CANCELLATIONS – THERE ARE NO REFUNDS FOR CANCELLED SHOWS! However, a credit (good for 2 years) will be issued to your account if you notify the office 60 days or more before the event date. The exhibitor is responsible for the entire show fee if the event is cancelled less than 60 days prior to the show. There are NO EXCEPTIONS to this rule! If an event is cancelled less than 60 days prior to a show, you owe the show balance. You will not be able to exhibit in a future event until the show balance has been paid. All cancellations MUST be in writing (email is preferred).
♦ The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space is permitted. No representatives are allowed.
♦ TAXES – Each exhibitor is responsible for collecting the State Sales Tax and filing a report with the local Department of Revenue.
♦ An accepted application is a commitment to display your work during ALL scheduled hours of the show. If you are not present of any part of the show, you may be expelled from future shows.
♦ Bank Fees – A $25 bank fee will be charged on all return checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.
♦ TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Staking into the pavement will NOT be permitted without written permission from the show director. Howard Alan Events is not responsible for lost, damaged or stolen property. Dollies are required for set-up and breakdown for most shows!
◊ If you would like to rent a tent for an event, please call Tents 4 Events at 954-675-7634. If doing so, please make a note of this on your application so the jury is aware of why you do not have a white 10x10 tent in your display image. You MUST set-up a 10x10 space outside and show us how you plan to display your work at the show.
◊ Exhibitors will receive an ample amount of booth space, which varies depending on the venue. Exhibitors will NOT take up any additional space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE.
♦ The exhibitor’s space shall be occupied by 7:45 am the morning of the show or you will be considered a “no-show” and your space will be given away with no possible refund or credit. Vehicles MUST be removed from the show area by 8:30am unless otherwise specified.
♦ Set-Up and breakdown times will be strictly enforced. Please see show confirmation for details.
♦ The information found on the Space Number page on our website the Thursday prior to the show supercedes the information on your confirmation. Be sure to check for updated information. If you do not have internet access, please contact the office for your space number.
Management reserves the right to make final interpretations of all rules and regulations.
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