HOW TO APPLY
In order to be considered for any of our shows, you will need to submit the following items in your application package:
Balances and cancellations will be due in our office AT LEAST 60 days prior to the show date. The latest possible date the balance can be received to our office is given to you, for your records, on the back of your confirmation.
If you are accepted, the remaining balance MUST be paid NO LATER than 60 days before the event or a $50 late fee will apply per show. If you are applying for a show less than 60 days before the event, the $50 late fee applies as well.
Deposits
For most shows, a $100 deposit may be made in lieu of full booth fee ONLY if the event is more than 60 days away.
- APPLICATION: A completed and signed application listing all the shows and their dates for shows you are interested in. We now have applications with the shows listed on them. Please choose the specific application for the show(s) you are interested in. If using a generic application and you run out of room on one application, please use additional applications. Please do not list your extra shows on a plain or separate piece of paper, this will ensure your submission is delayed and/or returned to you.
- PHOTOS OF WORK: (3) photos/slides of your work.Please make sure these are good quality images, as you will be judged on what can be seen. Please do not send your images on CD’s or floppy disks or via e-mail. We will be unable to view them. Hard copies only. Please also limit size to between 4 x 6 and 8 x 10 for images.
- DISPLAY PHOTO: (1) photo/slide of your OUTDOOR display.Sorry indoor images are not acceptable. We must see your entire display including your white tent. If you are renting a tent from Tents 4 Events, please include a note on your application about this. You will still need to set up a 10x10 display to show us how you will display your work within the white tent. Tents 4 Events can be reached at 954-675-7634
- APF'S/JURY FEE (non-refundable): Application-processing fee per each art show.You may combine your application processing fees onto one check. Most shows are $15.00, however the Colorado/Wyoming/Alexandria shows are $25.00 each. If you are applying to multiple shows on one application, there is still an application processing fee PER SHOW!!!
- SHOW FEE: Please contact our offices via e-mail or phone for the show fee of each show. Prices vary. Some shows have specific application procedures, which must be followed. Minimum deposit amounts are imposed to begin process of your submission. DO NOT include your show fee and application fee on one check. Each show fee MUST be on its own check, the application fees can be on a combined check.
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RUSH/LATE FEES:
Howard Alan Events has imposed rush/late fees on balances and applications RECEIVED within
the cut off noted below.
- Art Shows: Balances and/or applications must be RECEIVED in our offices at least 60 days prior to the event or a $50.00 Rush/Late Fee will apply for each show.
- A BIOGRAPHY: We want to know about you and your work. Please include a biography on you, your inspirations, why you are an artist and how you make your work. This could be beneficial in acquiring additional press for you during your events.
- S.A.S.E: A self-addressed stamped envelope to return your photos and notifications. Please make sure that the envelope is large enough with enough postage to return the materials you mailed to us plus notifications on each show. If there is not sufficient postage, your materials will be discarded.
- AN S.A.S.E. POST CARD: If you want to confirm that we have received your submission, enclose a self-addressed stamped post card. Once we open your submission we will drop the card in the mail with the date we received it. Or if you prefer mail your submission in a traceable form and contact the carrier to confirm receipt. All carriers, such as, UPS, USPS, FEDEX and DHL all have a way to either call or track a package on the internet. This is the best way to confirm our receipt. Please keep in mind on a daily basis we can receive hundreds of submissions. Unfortunately, we do not have the capability to check on each piece that has arrived. Please allow approximately 8 to 10 weeks to hear regarding your acceptance or decline. We appreciate your patience.
We hope this condensed list will assist you in putting your package together. Your submissions must be complete as outlined above in order to be considered. Please note any delay in completion can result in a show closing in the interim. So please make sure all your pieces are together prior to submitting. For additional and more detailed information on how to apply to our art shows please read below.
- IMPORTANT THINGS TO KNOW
- We DO NOT keep slides/photos on file. No matter how many shows you have done with HAE/ACE, you MUST resubmit slides/photos with each and every application. Acceptance into one show does not constitute acceptance into another show. Please also note that consistently sending your slides to us, will allow the jury and staff to be familiar with your work. We often receive phone calls from patrons who describe work and are looking to get in touch with you. Allowing us to stay familiar with your work, can increase your chances for additional sales.
- APPLICATION: To avoid any miscommunication it is imperative that you either properly check the box next to your show of choice or include the event dates next to the name of the show on your application. We may have as many as 2 to 3 festivals at the same venue each year. We want to be sure we know exactly which one you are applying for.
- CONFIRMATIONS: If you are accepted, additional show information such as, lodging, parking, set-up times, directions, etc. will be included in your confirmation. You will receive this in your SASE and/or via e-mail upon the acceptance of your submission. Please review this information carefully as it includes important event details.
- E-MAIL: If you provide an email address on your application, please note that confirmations/acceptance letters, updates and announcements will be sent to you electronically. So be sure to check your email account regularly. Also, please make sure that you make your letters and any numbers clear in your e-mail address so it is not returned.
- JEWELERS: Please include a step-by-step outline of how you make your jewelry from start to finish, as well as photos illustrating these steps. Each show has certain guidelines and having this information complete with your submission will allow the jury to make an informed decision. If you make all your own beads, cut your stones, etc. be proud and let us know, it might just impress the jurors in your favor.
- Jewelry and photography are two of our most popular categories. If you fall under one of these categories, be sure to send in your applications early, as spaces are limited. We recommend that you do so as soon as the brochure is released and in your hands.
- Application processing fees (APF) are non-refundable once it is received in our office.
- BALANCES/PAYMENTS:When paying your balance please note the name of the festival on your check to assure payment is applied to the proper show. Also be sure to include your full name on the check to avoid confusion. Our database queries your last name, then first, not company name.
- We accept checks, cashiers checks, money orders or cash ONLY! NO CREDIT CARDS.
- Make all checks, money orders and cashiers checks payable to Howard Alan Events, Ltd. for Art Shows
- If you are an artist and choose to apply to a craft show be sure to use an American Craft Endeavors (ACE) application & submit the proper requirements to ACE. You can find an ACE application at the Craft Exhibitor link near the top of the page. ACE is our sister company, but is a separate organization with different policies. Please apply accordingly.
- FIRST TIME EXHIBITORS: If you are a first time exhibitor or have not done a show with either HAE in at least 2 years and are applying within 60 days of a show, a Money Order, Cashiers Check or cash for all applicable fees are REQUIRED. (Please keep in mind this rule applies to when we receive your submission.
- Show fees and/or deposits will be returned to you un-cashed if you are not accepted.
- DEADLINES:We do not have deadlines for most of our shows. Therefore, please keep in mind shows may be open when you contact us, but are subject to close at any time. In order to avoid being shut out due to show closures please submit early. We strongly recommend applying when the brochure is first published. We have no way of knowing when a show will close as we receive many submissions a day and could prompt a shows closure without anticipation.
- PROCESSING TIME: Please allow at least 6 to 8 weeks to process your application from the date it is received in our office. If a show is approaching we will rush your submission in a timely manner. Please always try to apply as early as possible to make for a smooth process and to avoid late fees.
- WAITING LIST: Please note there is a box on our application that reads “WAITLIST IF CLOSED.” Checking this box means that you would like to be placed on the waitlist in the event that a show is closed at the time we process your application. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. So if you cannot work on short notice the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show you have the option to turn us down without penalty. If you do not check the box, your submission will be returned to you to advise the show is closed and that you may resubmit for the waitlist. Checking the box will avoid these steps and will facilitate your addition to the show.
If you are waitlisted for a show we will hold your check (un-cashed) and slides until you are placed in the show or until the event date has passed. If you are waitlisted for more than one show we will hold on to your checks and slides until the last show you are waitlisted for passes.
- CREDITS/REFUNDS:WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS, however, a credit will be issued if notification is made at least 60 DAYS prior to an ART show. Cancellations must be made in writing (mail, fax or email) and received at our offices as per the dates outlined. Credits do not expire and may be used toward booth fee payment. Credits for HAE can only be used for HAE shows.
- CANCELLATIONS:You are responsible for FULL PAYMENT of show fee if cancellation is made for any reason less than 60 days prior to event for ART shows. We understand that problems arise and everyone cancels for reasons beyond their control. However, please understand there are NO EXCEPTIONS to this rule.
- WEATHER:All festivals are held outdoors and go on rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc. Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all. If it looks like it is going to rain, unfortunately, we will not call a show prior to the event. It will be at the show coordinators discretion on site at the time.
- CAREFULLY READ the rules & regulations before submitting.
- We make every attempt to review all information contained within the pages of this website and at the time of posting all information is believed to be accurate and complete. We are not responsible for any typographical errors. If we find one to have been made, we will immediately fix as needed. Management has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary (i.e. show venue, parking locations, additional city licenses fees policies, etc.). Any changes will be disclosed to parties involved as soon as they become available to us. We will make every reasonable attempt via, mail, e-mail or phone, as we feel best for confirmed parties.
Thank you for adhering to all of our policies. They are in place to ensure a smooth process for all. If you have any further questions please contact our offices.
If you have any questions, please call Howard Alan Events, Ltd. at 954-472-3755 or email us at info@artfestival.com
