Art Festival Frequently Asked Questions

WHEN IS THE DEADLINE FOR YOUR SHOWS?
We do not have deadlines for most our shows. In the event that a show has a deadline, it will be clearly posted. Shows will close when we have reached the maximum number of juried artists for the space we have available. Please keep in mind that many of our shows do close early, so the best suggestion is to apply for the shows you want AS SOON AS you receive the application.


WHAT DO I NEED TO SUBMIT IN ORDER TO APPLY TO THE SHOWS?

Please visit our HOW TO APPLY page it will outline everything that you need to do.


WHAT IF I DON'T HAVE AN OUTDOOR DISPLAY PICTURE?
An outdoor display picture is REQUIRED. If you do not have one, you will need to get one. You will not be juried with out this. We suggest setting up a display in your backyard or wherever you have the room. The display photos you submit must be consistent with the booth you will set-up in the shows. If it is different and unacceptable you may be subject to removal from the show. The purpose of this is that we need to see how your set up will look in our show. YOUR DISPLAY IS JUST AS IMPORTANT AS YOUR WORK!


HOW DO I KNOW IF MY WORK IS FINE ART OR CRAFT?

If you are unsure what category your work falls under, you can always send in your photos/slides to be reviewed. Please also include, a letter requesting that your work be reviewed for the purpose of classification under art or craft, a biography of how you make your work and a self addressed stamped envelope to return your images and comments. Our committee will let you know whether your work is fine art or craft under our guidelines. Please note: taking this step is not to be construed as acceptance into a particular show.


HOW DOES THE WAITLIST WORK?

When you wish to apply for a show that is already closed, you have the option of applying for the waitlist. You would apply in the same fashion as you normally would for a show. You need to send in the signed application and on the application, you need to write "waitlist" next to the closed show.


WHEN WILL I HEAR ABOUT ANY SHOWS THAT I AM WAITLISTED FOR?
You most likely will not know if you are accepted until the week of the show. However, in some rare cases we are able to pull as early as 30 days prior to the show due to cancellations. Please keep this in mind when applying to the waitlist. The reason for this policy is we generally will not know if additional spaces are available until we have laid out the show and factored in any cancellations we have received. We suggest that if you are on the waitlist for a show to contact us at the beginning of the week preceding the show. Please advise us what the latest date we can contact you is in order for you to feasibly get ready, as well as, a contact number. You will be notified after the show is laid out if we have the space for you to participate.


HOW LONG BEFORE I KNOW IF I'M ACCEPTED INTO A SHOW?
The jurying process can take anywhere from 8 to 10 weeks for art shows and 4 to 6 weeks for craft shows (these times may be longer when a new brochure is released). So apply early so you are not left wondering to close to a show date. If you apply within this time period to a show that happens to be open, your application will automatically be RUSHED through our system. Please be patient so that the committee has time to thoroughly review your work. You will be notified via mail or e-mail of your acceptances. Please keep in mind that thankfully our office receives tons of mail on a daily basis. We take special care with each of the submissions and personally go through each one for completeness and accuracy. It does take some time for us to go through all of the applications daily. Please be patient. If you do not hear from us after this amount of time, feel free to call our office. Remember: It is your responsibility to follow up on your application. If you do not receive any confirmation, you should contact the office. Complications with the mail system or outdated e-mail addresses may account for your not hearing back from us.


DO I NEED TO SEND SEPARATE CHECKS FOR DEPOSITS? WHAT ABOUT ACCOUNT BALANCES?
You do need to send separate checks for all deposits. You may be accepted into some shows but not others. By sending separate checks, we can return the monies for those shows you are not confirmed for or place you on the waitlist. Balances within a state may be sent in one check per state. (For example if you are sending in balances for 4 shows and 2 are in Florida and 2 are in Illinois, please include your Florida balances on one check and your Illinois balances on a second check.)


IF I JURY ONCE AND AM ACCEPTED, WILL I THEN BE ACCEPTED TO ALL SHOWS?
Since all of our shows are juried separately, you do need to apply to each one individually. Acceptance into one show does not guarantee acceptance into all shows. You may apply to more than one show per application, but each time you send in an application, you must accompany it with photos/slides.


HOW DO I REQUEST A SPACE FOR A SHOW?
You may make a space request on your application when you send it to us. Or no later than the beginning of the week preceding the show. It must be made before the show is laid out. You may note your request on your application, call our office, send a fax or e-mail; please do not verbally make your requests as we will not be able to keep track of this. Please keep in mind that this is only a request. We will do our best to honor it, but there are no guarantees. Keep in mind we may only have 1 or 2 spaces in a certain area and if 10 people request the same space it makes it impossible for us to honor your request. This decision will be based on space and the overall look of the show.


WHAT IS THE DIFFERENCE BETWEEN HOWARD ALAN'S A AND B SHOWS?

The quality of work accepted into A and B shows differs, as well as requirements for outdoor displays. A shows are juried to a much higher standard and are much more competitive. Artists participating in our B shows are not required to have the very high standards of work and outdoor display. Please note, this is not to be misconstrued that B shows are not good. They are still highly-attended and popular events loved by the artists and communities alike. ?


WHEN ARE BALANCES DUE?

Balances are due at least 30 days prior to the event for art and craft shows. For each show that we have not received the balance on or prior to this cut off date, there will be a $50.00 late fee due for art shows and $15.00 craft shows in addition to your show balance, with NO EXCEPTIONS. We no longer will accept payment at the show. If full payment is not in the office along with the late fee by the Friday before the show, you may not be allowed to participate or your space may be forfeited to another exhibitor. Please contact our offices to confirm receipt of your payment prior to participation. This will assist everyone during set-up. Repeated late payments will also result in loss of deposit privileges.


WHAT IS YOUR CANCELLATION/REFUND POLICY?
Cancellations must be made in writing at least 60 days prior to an art show for art shows and (4) weeks prior to a craft show. If you cancel with the proper amount of notice, you will receive a credit (good for 2 years from cancelled show date) for all show fees paid. (APFs are non-refundable) We do not, at any time, issue refunds unless we have cancelled a show with ample time prior to its scheduled date. If a show is cancelled AFTER logistical and advertising arrangements have been made, refunds will not be issued under our rain or shine policy also due to any forces of nature, (i.e. hurricanes, tornados, floods, earthquakes) as outlined in the application. If you are not paid in full at this time you are still liable for the balance. We understand that there are many unforeseen circumstances that may arise last minute, however, we cannot make exceptions to this policy.


WHAT IS THE PROCEDURE FOR ADVERSE WEATHER AND HOW DO I PROTECT MY BOOTH?
Because of our full calendar of events, we cannot reschedule a show for a future weekend if adverse weather arises. If inevitable inclement weather is expected, please check this website for any updates or contact the office to see if the show has been canceled. Shows will be held rain or shine and will not be canceled in advance by us. If we are required to cancel a show due to a decision made by the property or host city, we will make every effort to notify you in advance by any means we feel fit, however no credits or refunds will be issued if we are unable to cancel prior to making any logistical or advertising arrangements. This time line will be at our discretion. If it is decided on the spot to cancel a show due to hazardous weather conditions, credits or refunds will be not issued. To protect your tent, it must be sturdy enough to withstand harsh weather. When purchasing a tent, inquire about its maximum wind and rain resistance. Also, you need to have enough weights on each pole of your tent. This is dependent on the sturdiness of your tent. Inquire about this information when purchasing a tent. Generally a 50lb weight per each tent leg is standard. They must also be certified flame-retardant canopies. Please bring a copy of this certificate with you to the shows. Before staking into any surface ground other than grass or hard dirt, please check with the show coordinator.